Outside site application -

2025 Cairns Show - Apply for Outside Site

Complete this application form to apply for an outside site. Whilst all effort will be taken to allocate the site location as you have requested on the application, the Cairns Show Association reserves the right to alter site allocations and locations at its discretion where necessary.

Fields marked * are required. Click here to see sites available (opens in a new tab).
Exhibitor information
Are you a returning Cairns Show Exhibitor?*
- Yes
- No
Please select "Yes" if you exhibited in 2024!
Organisation or Company Name:*
ABN:
Contact Person:*
Address:*
Suburb:*
State:*
Postcode:*
Mobile:*
Email*
Website

Purpose of Site:*
State clearly the purpose of site. Sites will be allocated on information supplied. Eg. selling, promotion, community awareness.
Items Proposed to Sell:*

Please list all items. If not selling put N/A. Refer to list of restricted items at the Cairns Show.
Power Required:*

Most Cairns Show Ground sites may not have any power as there are a limited number of areas that have access to power. If this is the case be prepared to organise your own quiet generators (75-85 dB(A) at 1m). Also outside vendors need to consider appropriate lighting for the evening trading.
Public Liability
Policy Number:*
Name of Insurer:*
Indemnity Cover Amount*
Minimum requirement is $20million. Input figure above in $million. All Exhibitors must provide a valid Certificate of Currency covering the period of the Cairns Show prior to operating.
Date current to (dd/mm/yyyy format):*
Certificate of Currency
Attach a copy of your certificate of currency for public liability cover. Must be a minimum of $20 million.

Around the Grounds (Outside) Sites
Please list 3 sites preference. Refer to the Outside Site Maps for site location (area + number).

Please note that final site allocation will be subject to change to comply with the Restrictions on Businesses, Activities and Undertakings Directives at the time of the Cairns Show (if any).
View Map for Outside Area A and Permanent Sites
- View Map for Outside Areas B and E
- View Map for Outside Areas C, D and G
- View Map for Outside Areas F
1st Preference:*
2nd Preference:
3rd Preference:
This section is to calculate total area required in square metres.
Frontage in Metres
Sites must include space taken up by tow bars, tent pegs, ropes, etc. No part of an exhibitor's display to encroach on another site and must stay within their own site boundaries. Site cost is based on linear frontage length.
Depth in Metres
Include space taken up by tow bars, tent pegs, ropes, etc.
Total Area in Square Metres
Outside Site Charges
Type of site*
Select type of site from this drop down menu
Site Sub Total @ $115.50 per meter (length of frontage)
Site Sub Total @ $231 per metre (length of frontage)
Site Sub Total @ $262.50 per meter (length of frontage)
Second Site
- Yes I have a second site
Site 2 - 1st Preference location*
Site 2 - 2nd Preference location
Frontage in Metres
Sites must include space taken up by tow bars, tent pegs, ropes, etc. No part of an exhibitor's display to encroach on another site and must stay within their own site boundaries. Site cost is based on linear frontage length.
Depth in Metres
Include space taken up by tow bars, tent pegs, ropes, etc.
Total Area in Square Metres
Type of site*
Select type of site from this drop down menu
Site Sub Total @ $115.50 per meter (length of frontage)
Site Sub Total @ $231 per metre (length of frontage)
Site Sub Total @ $262.50 per meter (length of frontage)
Site Fee Total
Price: $ 0.00
Food Sites Only
Requirements
- Yes I have a site that will have food
Many Food Services Exhibitors must hold a valid food business licenses and adhere to the Food and Safety Laws. The Cairns Show Association must provide the Cairns Regional Council a list of all food exhibitors at the event. All temporary food permits applications must be received by Cairns Regional Council no later than 30 days out from the Cairns Show.

Cairns Regional Council Health Inspectors will be at the Cairns Showgrounds to regulate all food service exhibitors. More information can be found on Mobile Food Vehicles.

All food stall operators using LP gas for cooking, need to have been inspected by a gas work licence holder in the previous 12 months and have a gas system compliance certificate. More information can be found on Gas Compliance.

Single-use plastic items ban started on 1st September 2021. Banned single-use items are straws, stirrers, swizzle sticks, plates, unenclosed plastic bowls, plastic forks, spoons, knives, splayds, chopsticks and food picks, expanded polystyrene (EPS) takeaway containers and polystyrene (EPS) cups. For more information visit the Queensland single-use plastic items ban website for more information or phone the hotline on 1800 844 946.
Food Licence
Option to upload your valid food licence, which will be passed to the Cairns Regional Council Health Department. All food vendors will need to supply a copy of their valid food licence prior to the commencement of the Cairns Show.
Gas Compliance Compliance Certificate
Option to upload your valid gas compliance certificate. This is a mandatory requirement that the food van have undergone necessary inspections and meet the required AS/NZS 5601 gas installation safety standards. All food vendors must supply a copy of this certificate prior to operating at the Cairns Show.

Passes

Authorised Persons
Names of 2 authorised persons to collect passes. Identification will be required when passes are collected. Passes will only be issued to authorised persons.
Authorised Person #1:*
Authorised Person #2:
Complimentary Passes
Each siteholder will receive the following passes with their booking below. These are daily passes and each worker will need a pass per day. Passes are not transferable.

Site Cost Number of 1 Day Passes

$<$330 3 x 1 Day Passes
$331 - $2,000 6 x 1 Day Passes

$2,001 - $4,000 9 x 1 Day Passes
$4,001+ 12 x 1 Day Passes
Additional 1 Day Worker's Passes
Additional worker passes can be purchased for $18 per person per day. To purchase more than 10 passes, a work roster must be supplied. The roster must show that staff work a minimum of 4 hours to be eligible for Worker's Passes.
Additional 1 Day Worker's Pass
Price: $ 18.00 Quantity:
Work Roster
Attach a copy of your shifts / roster if you have requested more than 10 worker's passes. For privacy, we don't require names and numbers of staff / workers / volunteers. However we will require a schedule of your roster.
Carparking Passes
Daily car parking passes can also be purchased. A maximum of 2 car parking passes/spaces per site per day applies. The car park is located behind the Horticulture Building (Cairns Youth Centre Building), with entry into the Showgrounds via the Horticulture Building. All passes are not transferable and prices include GST.
Youth Centre Car Park Pass (Wednesday)
Price: $ 15.00 Quantity:
Youth Centre Car Park Pass (Thursday)
Price: $ 15.00 Quantity:
Youth Centre Car Park Pass (Friday)
Price: $ 15.00 Quantity:
Car Registration No.
Additional Passes Sub Total
Delivery of Stock During Showtime
Should you require delivery of stock during Showtime, then you can drive onto the grounds via Gate 4, Severin St. This can only be done in the mornings prior to opening times.

EXIT OF VEHICLE FROM THE GROUNDS MUST BE BEFORE 8:30AM.
There are no other times available for delivery of stock during Showtime unless walked in.

Site Cost	Number of 1 Day Passes
$<$330	3 x 1 Day Passes
$331 - $2,000	6 x 1 Day Passes
$2,001 - $4,000	9 x 1 Day Passes
$4,001+	12 x 1 Day Passes

Trading Terms
Banned Item Acknowledgement*
- I have read the list of banned items and agree not to sell or have in my possession any of the items (or the equivalent of) listed. View the list of banned items here
CSA COVID Safe Expectations*
- Provide own sanitiser on their site.
- Frequent cleaning of high traffic areas on your site (eg. tables, eft machines etc).
- Promote contactless payment methods (if possible).
Although currently not mandated by the Queensland Government, the Cairns Show Association highly recommends all exhibitors continue to implement COVID safe measures. Please do not enter the Cairns Showgrounds if you or your workers are unwell.
No Camping Policy*
- I understand that absolutely no camping on or behind site(s). Failure to comply will result in the imposition of fines or eviction.
Opportunity to Promote Your Business
Each year we organise extra benefits for our Cairns Show Members. These benefits can be discounted goods and/or services that are offered to our Members on presentation of their Members Identification.
This is an excellent opportunity to promote your business (read more!)!
If you are interested in offering your goods and/or services at a discounted rate to our members, please complete the following:
Benefit(s) During Cairns Show:
Benefit(s) All Year:
Valid From:
Valid To:
Privacy Policy*
- I Accept the Privacy Policy
As part of the terms of condition of the site booking you agree to having your details passed to a select number of sponsors. All other information will remain confidential. Consent will also allow us to put your name on our website.
Terms and Conditions:*
- I Accept the Terms & Conditions
My employees, agents and I shall observe and be bound by the Terms and Conditions as set out in the Exhibitor’s Manual for site space at The Cairns Show. These Terms and Conditions are hereby incorporated into the agreement as if the same were expressly set out at length. I have read and understood the Exhibitor’s Manual and The Terms and Conditions.

Invoicing Details
Upon submitting your application, it will be sent to our Sites Co-ordinator and you will be contacted further on assessment of your application and a tax invoice sent to you for payment.
Grand Total

Outside site application

2025 Cairns Show - Apply for Outside Site

Step 1 of 6

Exhibitor information

Public Liability

Around the Grounds (Outside) Sites

Outside Site Charges

Food Sites Only

Passes

Authorised Persons

Complimentary Passes

Additional 1 Day Worker's Passes

Carparking Passes

Delivery of Stock During Showtime

Trading Terms

Opportunity to Promote Your Business

Invoicing Details

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